MyEPO Release notes

This release of MyEPO (1.22.0) contains the following:

Features

• Draft actions can be reset to “Not started” and draft requests about applications can be deleted
• In the company members screen, company administrators can directly add professional representatives as mailbox recipients

Improvements and Fixes

• Other miscellaneous fixes and improvements

Release 1.5.0 of the MyEPO Legal Interactive Platform contains the following:

Features

• The user interface is now available in English, French and German
• Unitary patent guidelines have been included as a source legal text

This release of MyEPO (1.21.0) contains the following:

Features

• Receipts have been standardised for all types of request

Improvements and Fixes

• Other miscellaneous fixes and improvements

This release of MyEPO (1.20.2) contains the following:

Features

• The application details page now includes a tab for viewing information about PCT applications

Improvements and Fixes

• Other miscellaneous fixes and improvements

This release of MyEPO (1.20.0) contains the following: 

Features 

Improvements and Fixes

• Other miscellaneous fixes and improvements

Expanded service for the Mailbox in MyEPO

As of 1 February 2025, users of the Mailbox can receive a wider range of EPO documents electronically.

The service has been extended to cover the documents relating to proceedings before the Enlarged Board of Appeal (see Notice of the President of the Boards of Appeal dated 9 January 2025 concerning the extension of electronic notification via the EPO Mailbox to proceedings before the Enlarged Board of Appeal, OJ EPO 2025, A11).  

A list of the relevant documents is available at epo.org/en/applying/myepo-services/interact (see “Features, benefits and legal information” for the full list of communications which will be notified electronically via the Mailbox.

This release of MyEPO (1.19.1) contains the following: 

Features

In the Actions > Pending screen, users can delete actions with status “draft” for the following types of request: 

• Transfer of Rights
• Manage licenses or other rights
• Request certified copies
• Withdrawal of one more European patent applications
• Change representation or withdraw from representation 

This feature will be extended to other types of request and to the application detail screen in a later release. 

Fixes 

• Miscellaneous fixes 

This release of MyEPO (1.19.0) contains the following:

Features

The application details page has been significantly updated with a new layout and enhanced functionality, including:

• Redesigned user interface with improved navigation
• Integration of panels for Pending Actions, Due Fees, Time limits, Documents, and more, tailored for Unitary Patent (UP) and EP applications.
• A new Opposition panel showing opponent details for applications which are in opposition phase

Improvements and Fixes

• Change of representation: a legal practitioner can now be selected as the new representative
• Other miscellaneous fixes and improvements 

This release of MyEPO (1.18.1) contains the following: 

Improvement 

• In addition to the document package for a submitted action, users can also download submission receipts. 

Following completion of pilot phase 5, new MyEPO features have been made available today to all users. 

Features 

• Association management: company administrators can add and delete members of an association (Rule 152(11) EPC). 
• Enhanced application detail screen: the application detail screen has been significantly enhanced, following design review sessions with users.  

This is in addition to other pilot phase 5 features that have been released to all users since April 2024, as described in the MyEPO roadmap and release notes. 

This release of MyEPO (1.17.1) contains the following: 

Improvements and Fixes 

• MyEPO API end point: update user references has been activated 
• Other miscellaneous fixes and improvements 

This release of MyEPO (1.17.0) contains the following: 

Features 

• Company administrators can define which company members may sign and/or send submissions  
• Users can select the deposit accounts they wish to be linked with when requesting to join a company in MyEPO 
• MyEPO API end point: retrieve all applications, portfolios and all applications for a given portfolio 
• MyEPO API end point: retrieve bibliographic data 
• MyEPO API end point: retrieve the schedule of fees 
• MyEPO API end point: update user references 

Improvements and Fixes 

• Receipts for all submissions have been harmonised and improved 
• All actions and requests can be saved as draft 
• Other miscellaneous fixes and improvements 

This release (MyEPO Portfolio 1.16.0) contains the following: 

Features 

• New MyEPO Portfolio API endpoints 
• retrieve due dates for an application 
• retrieve terms 
• retrieve due fees (new end point – the existing end point will continue to work but will be transitioned out of usage) 

In Swagger pages, links are included in the API description to provide more information. 

Improvements and Fixes 

• Miscellaneous fixes and improvements to MyEPO Portfolio 

This release (MyEPO Portfolio 1.15.0) contains the following: 

Features 

Representative Area – Entry/Re-entry 

• Users can request entry or re-entry into the list of professional representatives before the EPO  

Representative Area – Two additional fields 

• Professional representative profile includes an email address (for receiving personalised communications) and the epi student number 

Fixes 

Procedural actions 

• Fix – old task still showing. Deletion of task needed.  CS156469 and CS174669 

Mailbox 

• CS177866: Fix - only possible to download 1st page of Search report 

Miscellaneous fixes 

• Fix - EXRE procedural action still showing despite application being granted 

This release (MyEPO Portfolio 1.14.0) contains the following:

Features

• [For pilot companies only] Association management: Company administrator can now add/remove association members
• B2B API: New endpoint to retrieve due fees by application

Improvements

Mailbox

• Many communications can now be downloaded as text-based pdf files instead of images

Transfer of Rights/ Licence Management

• Application number on the “Selected applications” overview now shows check digit
• improved back-office automation

Change of Representative (CHOR)

• We have added help text on the form for manual address entry

Reply to Rule 161/2 EPC

• Drawings with tracked changes can now be uploaded

Fixes

Procedural Actions

• Reply to communication in examination: For individual cases the due date was not updated despite extension of due date by 2 months

Exchange data with us using an API
MyEPO feature guide - APIs for exchanging information with your IP management systems

The following features are now available to all users:

1. Reply to a communication under Rules 161(1) and 162 EPC
   Users can now file amendments in reply to a communication from the EPO under rules 161(1) and 162 EPC regarding entry of an international PCT application into the European phase.
2. Request certified copies
   Any user of MyEPO Portfolio can request certified copies for any single EP, UP or Euro-PCT application.
3. Transfer of rights
   Users can now request registration of transfer of rights (change of ownership) for one or more European patent applications or patents in line with Rule 22 EPC.
4. Manage licences and other rights
   Users can request registration of licences for European patent applications, and request cancellation of registrations.
5. Submit bulk requests for a list of applications
   Users can upload a .csv file with a list of application numbers and request transfer of rights or registration/cancellation of licences for all of them.
6. Open any application and submit requests
   Any user of MyEPO can open any public EP, UP or Euro-PCT application. They can also request license management, transfer of rights or certified copies.
7. Representative area permissions for IP support staff
   Representatives can now grant permission for other users from their company to access their representative area to manage their personal entry in the list of representatives before the EPO.

Additionally, requests for certified copies, transfers of rights and the registration or cancellation of licences will be free of charge as of 1 April if executed via MyEPO Portfolio.

Various improvements to MyEPO Portfolio (1.9.0)

• Customer reference transfer from MyEPO portfolio to Central Fee Payment
• Minor improvements and bug corrections.

Company administrators can manage company members

New users can now request to be added to an existing company or create a new company.

Company administrators can now use the Company members option in the Admin area to accept or reject requests from users to join their company. They can also remove company members, using the “remove” button.

The following features are now available to all users:

1. Self-service for professional representatives
   • A dedicated area has been put in place that allows representatives to update (and if necessary, delete) their entries in the list of professional representatives.
2. Access to application portfolios
   • Company administrators can now manage user access to application portfolios.
   • Applicants that have chosen not to appoint a professional representative can now see their portfolios of applications in MyEPO Portfolio.
3. Requesting changes to applications
   
   Users can now conveniently request the following:
   • Change or withdrawal of representation
   • Changes to bibliographic data
   • Withdrawal of application

Various improvements to MyEPO Portfolio (1.6.0)

• Mailbox B2B API – markAsHandled parameter has been removed from the download endpoint 
• Mailbox B2B API – the sandbox environment includes pagination and sorting. 
• Minor improvements and bug corrections.  

Various improvements to MyEPO Portfolio (1.5.0)

• The mailbox has been redesigned to show the communications in table form. Mailbox users can now sort and filter communications within the communications folders in the mailbox.
• The process of requesting a new recipient has been improved, to differentiate between types of recipients, such as applicant, representative, or Rule 152 Association.
• Download of portfolio data in CSV file from the portfolio now includes the procedure field for each application.
• Minor improvements and bug corrections.

End of MyEPO Portfolio pilot phase 2

New procedural actions

New types of procedural actions can be submitted in MyEPO Portfolio:

• Reply to the extended European search report - Rule 70a EPC
• Reply to an invitation about subject-matter for search (CLAR) - Rule 62a, Rule 63 EPC

Opposition cases are visible in the portfolio
In MyEPO Portfolio, representatives can already see opposition cases for which they are appointed to represent the applicant.
Now, representatives can also see the applications for which they are appointed to represent the opponent.
Other users that have been granted permission to view the representative’s or association’s portfolio can also see these applications and documents.

Shared area

Personal consultation during the patent examination can sometimes help to advance the process. It is already possible for applicants and first members to arrange a consultation, normally by videoconference, to discuss a case informally.

The shared area feature now facilitates this consultation by providing a common place to collaboratively work on documents with the first member of the examining division.

Improved communication during the PCT international phase (PCT Link)

International agents and non-European applicants can now activate a PCT Link to the EPO Mailbox, which allows them to receive electronic PCT communications from the EPO acting as (S)ISE or IPEA in the international phase.

Integration with IP management systems

A first business-to-business interface (APIs – application programming interfaces) is available that makes it possible to download communications (documents and metadata) from your EPO Mailbox to your IP management and docketing systems without the need for human intervention.

Modern alternatives to the physical smart card for accessing MyEPO services

You can sign in to MyEPO Portfolio, Online Filing 2.0 and Central Fee Payment via your EPO account using two-step verification.

You can also sign in via your EPO account using an EPO smart card, but support for this option will stop at the end of 2024.

MyEPO Portfolio 1.1.0

• You can now change the interface language to one of the EPO's official languages: English, French or German
• The format of the EP and PCT application numbers has been harmonised for the entire MyEPO portfolio.
  The format of the EP application number is EP00000000.0 and the one of the PCT application number is PCT/LL0000/000000.
• Minor technical corrections and fixes
• Minor improvements

New procedural features in MyEPO Portfolio

Paralegal and IP support staff who have been granted portfolio access rights in MyEPO Portfolio can now also send submissions, duly signed by the representative.

Unitary Patent features in MyEPO Portfolio

Representatives can now file a request to delay issuing the decision to grant a European patent in response to a communication under Rule 71(3) EPC by selecting the appropriate checkbox when submitting a Reply to communication about intention to grant a European patent.

New procedural act available in MyEPO Portfolio

• A new "recently read" folder in the EPO Mailbox screen​
• An option to download EPO Mailbox data in .csv format​
• View the history of actions​
• View a user information panel​
• Other minor improvements

New procedural act available in MyEPO Portfolio

• Reply to communication in examination under Article 94(3) EPC can now be filed.

Enhanced user interface

We've made some improvements to the user interface.

New Admin functionality

Administrators can

• grant or remove access to the Mailbox, fee payment rights and/or administration rights to other company members
• add/remove recipients of electronic communications
• turn on / turn off the company Mailbox for the receipt of electronic communications

Enhanced Email alerts functionality

You can now change the email address to which your email alerts are sent.

Enhanced user interface

We've made some improvements to the user interface.

A problem concerning missing tasks in the task list has been fixed.