Interact with us on your files

MyEPO Portfolio is the place to interact with us on your EP and PCT proceedings.

MyEPO Portfolio replaces our My Files, Administration and legacy Mailbox services, which will all be decommissioned in June 2024. 

Start using MyEPO Portfolio today!

Open MyEPO Portfolio

 

It offers representatives and paralegal staff (including applicants that have chosen not to appoint a professional representative):

  • easy access to portfolios of applications, including direct access to the digital files associated with each application filed with us
  • fully operational access to your Mailbox, including options to create email alerts for new communications, pending procedural actions and deadlines
  • the ability to reply directly to selected EPO communications, with streamlined procedural actions and procedural guidance
  • the ability to request changes about their applications
  • a shared area for live interaction with examiners on documents​
  • a representative area for updating data in the list of professional representatives.

And it offers company administrators

  • the possibility to manage user permissions, access to the Mailbox and application portfolios, and fee payment rights.

Release notes

Getting access

Please read our Get access page.

You can access MyEPO Portfolio using either two-factor authentication or an EPO smart card.

Getting started

MyEPO user guides and feature guides

User guide to MyEPO Portfolio
MyEPO Portfolio feature guide - managing user access in MyEPO Portfolio
MyEPO Portfolio feature guide - submitting procedural requests
MyEPO Portfolio feature guide - representative area
MyEPO Portfolio feature guide - shared area
MyEPO Portfolio feature guide - your EPO account and two-factor authentication

You can use MyEPO Portfolio to receive your Mailbox communications and work on portfolios of applications, provided the administrator for your company has granted you access.

International agents and non-European applicants can use MyEPO Portfolio to receive PCT communications, provided the administrator for your company has established a PCT Link to the company Mailbox and granted you access.

You can find more information about this in the MyEPO Portfolio feature guide - managing user access in MyEPO Portfolio.

Recordings of online seminars

Below you will find recordings of our recent online seminars. 

Update zu den Online-Diensten des EPA und des DPMA - MyEPO Portfolio and Online Filing 2.0 (German only)

Watch the recording of the online seminar of 22 November 2023  

MyEPO Portfolio Mailbox

Watch the recording of the EPO User Day of 25 October 2023

MyEPO Portfolio: Viewing your applications and documents, and replying to EPO communications

Watch the recording of the EPO User Day of 25 October 2023

MyEPO Portfolio: Interacting with examiners through a shared area

Watch the recording of the EPO User Day of 25 October 2023

MyEPO Portfolio Mailbox PCT

Watch the recording of the EPO User  Day of 25 October 2023

Best practice on managing user access in your portfolio of online services

Watch the recording of the EPO User Day of 26 October 2023

MyEPO Portfolio online seminar for BELAPIA

Watch the recording of the online seminar of 28 September 2023

Introduction to MyEPO Portfolio I

For users who are NOT already using the EPO Mailbox
Watch the recording of the online seminar of 6 June 2023

Introduction to MyEPO Portfolio II

For users who are already using the EPO Mailbox
Watch the recording of the online seminar of 20 June 2023

Features, benefits and legal information

With MyEPO Portfolio you can:​

  • Receive and process your Mailbox communications from the EPO​
  • View your portfolio of patent applications and granted patents​
  • View the content of the digital file for an application or a granted patent with pending proceedings.
  • Interact live with an examiners on documents ​
  • Perform procedural acts within the prescribed period in:​
    • reply to a communication about the intention to grant the European patent (Rule 71(3) EPC)​
    • reply to a communication under Article 94(3) EPC​
    • reply to the extended European search report (Rule 70a EPC)​​​
    • reply to an invitation about subject-matter for search (Rules 62a and 63 EPC​)​
  • Request changes to applications:
    • Change or withdrawal of representation
    • Changes to bibliographic data
    • Withdrawal of application
  • Grant other users access to your portfolio, so as to delegate the preparation of submissions​
  • Set up email alerts for new communications, tasks or deadlines​
  • Update personal details in the list of professional representatives before the EPO

Read about the roadmap of new features that we plan to introduce in coming months.​

Benefits of MyEPO Portfolio​

MyEPO Portfolio provides improved access and procedural guidance, direct interaction with the EPO on files, and enables the exchange of digital information.​

Improved access​

MyEPO Portfolio provides an interface that is user-friendly, intuitive and easy to access.​

It incorporates the functionalities of the legacy Mailbox and My Files services, with useability improvements. It is easier to view documents in the digital file, with access to documents in their original data format, including parts in colour where available.​

Mailbox access is available to international agents and non European parties acting before the EPO under the PCT.​

MyEPO Portfolio replaces the legacy Mailbox, My Files and Administration facility services, which will be decommissioned in June 2024.​

Improved procedural guidance​

MyEPO Portfolio provides you with information about pending actions in reply to a communication from the EPO and the associated deadlines.​

It offers a simplified approach to making procedural submissions. You are guided through the process with procedural information, and plausibility checks and validations help reduce the risk of error.​

Direct interaction with the EPO on files​

MyEPO Portfolio provides you a personal shared area where you can upload, review, edit and annotate documents together with examiners during a live consultation. This real-time interaction increases quality, transparency as well as efficiency.​

Exchange of digital information​

MyEPO Portfolio allows you to download data about your application portfolios, pending tasks and Mailbox communications, including links to the digital file.​

You will be able to upload information when performing procedural acts in reply to a communication from the EPO.​

We are introducing new business-to-business interfaces (APIs) so that users can automate exchange of data between their IP management systems and MyEPO services.​

The first API is now available, allowing you to download documents and data from your Mailbox.

Legal information

Decision of the President of the European Patent Office dated 11 May 2022 concerning the web-based online service MyEPO Portfolio

FAQ

FAQ - MyEPO Portfolio
FAQ - Get Access – EPO Account
FAQ – managing user access in MyEPO Portfolio
FAQ – submitting procedural requests about applications
FAQ - Shared area

Top 50 MyEPO Portfolio users

These lists show the Top 50 of MyEPO Portfolio Mailbox users who have downloaded at least 99% of their communications via the Mailbox in MyEPO Portfolio during Q4 (October-December) of 2023.

Separate lists are available for patent law firms and applicants from industry.

Top 50 patent law firms

Rank

Company

#Downloads Q4/2023

Country code

1

Maiwald GmbH

3 800

DE

2

Studio Torta S.p.A.

2 182

IT

3

TBK

2 102

DE

4

Maucher Jenkins

2 096

UK

5

Viering, Jentschura & Partner

1 913

DE

6

Appleyard Lees IP LLP

1 897

UK

7

Arnold & Siedsma

1 766

NL

8

Forresters

1 703

UK

9

Cohausz & Florack

1 167

DE

10

CMS Cameron McKenna Nabarro Olswang LLP

1 086

UK

11

Kraus & Weisert

1 080

DE

12

Berggren

1 039

FI

13

Hoefer & Partner

871

DE

14

GLP Srl

828

IT

15

Bandpay & Greuter

621

FR

16

Algemeen Octrooi- en Merkenbureau B.V.

564

NL

17

Prüfer & Partner mbB

553

DE

18

LLR

527

FR

19

Balder IP Law

494

ES

20

Maschio & Soames IP Limited

491

UK

21

Papula Oy

467

FI

22

WP Thompson

463

UK

23

Cabinet Chaillot

460

FR

24

Ruff, Wilhelm, Beier, Dauster & Partner mbB

455

DE

25

Lecomte & Partners Sàrl

446

LU

26

Abitz & Partner Patentanwälte

431

DE

27

IPSILON

427

FR

28

Wilson Gunn

395

UK

29

Laine IP Oy

365

FI

30

SONN Patentanwälte OG

364

AU

31

Patentanwälte Canzler & Bergmeier

363

DE

32

IP Trust

360

FR

33

Fish & Richardson

331

US

34

Patentanwälte Bals & Vogel

319

DE

35

Dr. Weitzel & Partner

313

DE

36

Botti & Ferrari S.p.A

311

IT

37

Schwarz & Partner

302

AU

38

Global IP Europe Patentanwaltskanzlei

301

DE

39

PurdyLucey Intellectual Property

291

IR

40

SKM-IP PartGmbB

290

DE

41

Meissner Bolte Partnerschaft mbB Nürnberg

287

DE

42

Hannke Bittner & Partner

285

DE

43

AA Thornton IP LLP

280

UK

44

Rau, Schneck & Hübner

252

DE

45

Hindles Patent & Trademark Attorneys

250

UK

46

Rieder & Partner

226

DE

47

F&E Patent

222

DE

48

Gregorj S.r.l.

218

IT

49

Haley Guiliano International LLP

217

UK

50

Elzaburu, S.L.P

215

ES

Top 50 Applicants from industry

Rank

Company

#Downloads Q4/2023

Country code

1

Siemens AG

3 389

DE

2

Ericsson

2 517

SE

3

Philips Intellectual Property & Standards

2 284

NL

4

Signify Netherlands B.V. Intellectual Property

1 074

NL

5

Unilever Patent Group

910

UK

6

Huawei Technologies Co., Ltd.

794

CN

7

DSM IP Assets B.V.

570

NL

8

Volkswagen AG

494

DE

9

Société des Produits Nestlé S.A.

475

CH

10

Arkema France

467

FR

11

BAE Systems plc

358

UK

12

Solvay S.A.

357

BE

13

Rolls-Royce plc

310

UK

14

Inventio AG

293

DE

15

SABIC Europe

270

NL

16

Inserm-Transfert

268

FR

17

British Telecommunications Public Limited Company

264

UK

18

Saint-Gobain Sekurit Deutschland GmbH & Co. KG

242

DE

19

Valeo Schalter und Sensoren GmbH

213

DE

20

Husqvarna & Gardena

211

SE

21

Basell Poliolefine Italia S.r.l.

200

IT

22

Baker Hughes, A GE Company

192

UK

23

Versuni

190

NL

24

DSM Nutritional Products AG

189

NL

25

ExxonMobil Chemical Europe Inc

189

BE

26

Dow Corning Limited

185

US

27

L'Oreal - D.I.P.I.

173

FR

28

Alfa Laval Corporate AB

163

SE

29

Boehringer Ingelheim GmbH

161

DE

30

SHL Medical AG

159

CH

31

Novozymes A/S

155

DK

32

CNH Industrial IP Department

148

BE

33

Primetals Technologies Austria GmbH

136

AU

34

Unilin Technologies

131

BE

35

Gemalto SA Meudon

127

FR

36

Agfa NV

125

BE

37

Alatis

106

FR

38

Stora Enso AB

103

SE

39

Renishaw plc

96

UK

40

Thales DIS France SAS

94

FR

41

Bose

92

US

42

Ocado Innovation Limited

92

UK

43

Whirlpool EMEA Spa

91

IT

44

Dow

90

US

45

Life Technologies Corporation

90

US

46

Canon Production Printing Netherlands BV

88

NL

47

MTU Aero Engines AG

88

DE

48

Cargill R&D Centre Europe BVBA.

86

BE

49

Lanxess Deutschland GmbH

82

DE

50

Välinge Innovation AB

81

SE

 

Data Protection Statement

Legacy services (to be decommissioned in June 2024)

My Files allows you to view published and unpublished files via a secure connection. Read more

The Mailbox service allows professional representatives to receive communications online from the EPO. Read more

The Administration facility allows you to specify which members of your staff can access Mailbox services. Read more

Information for pilot participants

We continuously strive to improve our online services and incorporate feedback from our user community. For this, we regularly collect feedback from our users through focus groups and pilot trials.

You can find more information here about the current MyEPO Portfolio pilot project.

If you are interested in participating in pilot trials, please volunteer here.

Please note: When gathering input, we try to ensure a fair balance of users in terms of profile, company size, location and level of expertise. If we do not contact you immediately, we will save your details and get back to you if we need your support.