Interact with us on your files
MyEPO Portfolio is the place to interact with us on your EP and PCT proceedings.
MyEPO Portfolio replaces our My Files, Administration and legacy Mailbox services, which will all be decommissioned in June 2024.
If you are a self-representing applicant, you will have access to your applications in the MyEPO Portfolio as from 1 November 2023. As from that date you will also be able to reply to select communications from the EPO via the MyEPO Portfolio.
Start using MyEPO Portfolio today!
It offers representatives and paralegal staff:
- easy access to portfolios of applications, including direct access to the digital files associated with each application filed with us
- fully operational access to your Mailbox, including options to create email alerts for new communications, pending procedural actions and deadlines
- the ability to reply directly to selected EPO communications, with streamlined procedural actions and procedural guidance
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a shared area for live interaction with examiners on documents
And it offers company administrators
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the possibility to manage user permissions, Mailbox access and fee payment rights.
- Getting access
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Please read our Get access page.
You can access MyEPO Portfolio using either two-step verification or an EPO smart card.
- Getting started
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User guide to MyEPO Portfolio
MyEPO Portfolio feature guide - shared areaYou can use MyEPO Portfolio to receive your Mailbox communications, provided the administrator for your company has granted you access to the company Mailbox. You can find more information about this in the MyEPO Portfolio user guide.
To access a portfolio of applications and patents, use the shared area, perform tasks and file procedural requests, you must either be the main appointed representative/association for a patent application, or have been delegated access to the portfolio by the representative. You can find more information about this in the MyEPO Portfolio user guide.
International agents and non-European applicants can use MyEPO Portfolio to receive PCT communications, provided the administrator for your company has established a PCT Link to the company Mailbox and granted you access. You can find more information about this in the MyEPO Portfolio feature guide for PCT Link to the EPO Mailbox.
- Features and benefits
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With MyEPO Portfolio you can:
- Receive and process your Mailbox communications from the EPO
- View your portfolio of patent applications and granted patents
- View the content of the digital file for an application or a granted patent with pending proceedings.
- Interact live with an examiners on documents
- Perform procedural acts within the prescribed period in:
- reply to a communication about the intention to grant the European patent (Rule 71(3) EPC)
- reply to a communication under Article 94(3) EPC
- reply to the extended European search report (Rule 70a EPC)
- reply to an invitation about subject-matter for search (Rules 62a and 63 EPC)
- File requests related to those procedural acts and submit accompanying documents
- Grant other users access to your portfolio, so as to delegate the preparation of submissions
- Set up email alerts for new communications, tasks or deadlines
Read about the roadmap of new features that we plan to introduce in coming months.
Benefits of MyEPO Portfolio
MyEPO Portfolio provides improved access and procedural guidance, direct interaction with the EPO on files, and enables the exchange of digital information.
Improved access
MyEPO Portfolio provides an interface that is user-friendly, intuitive and easy to access.
It incorporates the functionalities of the legacy Mailbox and My Files services, with useability improvements. It is easier to view documents in the digital file, with access to documents in their original data format, including parts in colour where available.
Mailbox access is available to international agents and non European parties acting before the EPO under the PCT.
MyEPO Portfolio replaces the legacy Mailbox, My Files and Administration facility services, which will be decommissioned in June 2024.
Improved procedural guidance
MyEPO Portfolio provides you with information about pending actions in reply to a communication from the EPO and the associated deadlines.
It offers a simplified approach to making procedural submissions. You are guided through the process with procedural information, and plausibility checks and validations help reduce the risk of error.
Direct interaction with the EPO on files
MyEPO Portfolio provides you a personal shared area where you can upload, review, edit and annotate documents together with examiners during a live consultation. This real-time interaction increases quality, transparency as well as efficiency.
Exchange of digital information
MyEPO Portfolio allows you to download data about your application portfolios, pending tasks and Mailbox communications, including links to the digital file.
You will be able to upload information when performing procedural acts in reply to a communication from the EPO.
We are introducing new business-to-business interfaces (APIs) so that users can automate exchange of data between their IP management systems and MyEPO services.
The first API is now available, allowing you to download documents and data from your Mailbox.
- FAQ
- Introduction to MyEPO Portfolio - recordings of online seminars
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Below you will find recordings of our recent online seminars. These seminars provide an overview of the features of MyEPO Portfolio and give examples on how to use it. Two seminars were organised, one focusing on users who do not have experience with our legacy EPO Mailbox (Introduction to MyEPO Portfolio I) and one focusing on users who know already how to use the legacy EPO Mailbox (Introduction to MyEPO Portfolio II).
Introduction to MyEPO Portfolio I
For users who are NOT already using the EPO Mailbox
Watch a recording of the online seminar of 06 June 2023
Introduction to MyEPO Portfolio II
For users who are already using the EPO Mailbox
- Top 25 MyEPO Portfolio users
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This list shows the Top 25 of MyEPO Portfolio Mailbox users who have downloaded 100% of their communications via the Mailbox in MyEPO Portfolio during Q2 (April-June) of 2023.
The Top 25 of MyEPO Portfolio users will be expanded in the course of the year to include the usage of other MyEPO Portfolio services as well.
Rank
Company
#Downloads Q2/2023
Country code
1
CMS Cameron McKenna Nabarro Olswang LLP
3 948
UK
2
Beck Greener LLP
3 221
UK
3
Volkswagen AG
1 585
DE
4
Prüfer & Partner mbB
1 466
DE
5
F & R
1 321
US
6
Maschio & Soames IP Limited
1 198
UK
7
Huawei Technologies Co., Ltd.
1 141
CN
8
Schwegman, Lundberg & Woessner, P.A.
1 124
US
9
Cabinet Chaillot
920
FR
10
Isern Patentes y Marcas, S.L.
878
ES
11
Patentanwälte Vollmann Hemmer Lindfeld Partnerscha
838
DE
12
Holland & Hart LLP
791
US
13
LLR
761
FR
14
Dr. Weitzel & Partner
752
DE
15
ARGYMA
726
FR
16
Kraus & Weisert
540
DE
17
Wächtershäuser & Hartz
539
DE
18
Ingenias Creaciones, Signos e Invenciones S.L.P.
538
ES
19
Matthias Scholl - Intellectual Property Firm
482
US
20
SKM-IP PartGmbB
466
DE
21
IP-Active.com Limited
458
UK
22
Bury & Bury
446
PL
23
Lunati & Mazzoni
443
IT
24
Thum & Partner | Thum Mötsch Weickert
415
DE
25
Flooring Industries Limited, SARL
413
BE
- Legacy services (to be decommissioned in June 2024)
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My Files allows you to view published and unpublished files via a secure connection. Read more
The Mailbox service allows professional representatives to receive communications online from the EPO. Read more
The Administration facility allows you to specify which members of your staff can access Mailbox services. Read more
- Further information
