T 0205/89 21-08-1991

1. The appeal complies with Articles 106 to 108 and Rule 64 EPC and is, therefore, admissible.

2. In the Board's interpretation, the Respondent's request to dismiss the appeal can only concern the factual issues raised by the Appellant in the Statement of Grounds of Appeal. This clearly appears from the introduction of the Respondent's counterstatement, wherein it is explicitly specified that no useful comment could be made on the circumstances whereby the reply of 4 January 1989 was not considered by the Opposition Division in the decision issued on 12 January 1989. Since the present decision shall only deal with the factual aspects of the procedure which led to the decision of revocation of the patent in suit, the conditional request for oral proceedings in Respondent's counterstatement does not have to be considered essential.

3. In support of his argument that a further extension of time limit had been requested on 17 October 1988, the Appellant filed a copy of the form 1037 whereon the signs M17.10.88 resulting from the perforation of the original document appear quite legibly. According to prevailing practice by Formalities Officers the form 1037 is normally filled out and sent by a party together with subsequently filed items for patent applications or patents, but never itself incorporated in the official file. The printed text on this form shows that the latter is in fact an acknowledgement of receipt at the EPO on which the various items are identified in three columns; whilst the application or patent number and name of the Applicant or Patentee are indicated on the first two columns, the third is reserved to specify the nature of the items, which can be a substantive reply, a cheque together with the amount thereof, or the translation of granted claims into the other two official languages.

4. In the present case, the patent in suit is identified on the form 1037 by the number of the corresponding original application and the name of the Appellant; the nature of the item is specified as a "request for extension of term". There is thus no doubt that a proper request in that sense was actually filed on 17 October 1988, but not dealt with by the Formalities Section by incorporating it in the official file, as done with the first request of 16 August 1988 and by informing the Appellant that the extension of time limit pursuant to Rule 84 EPC had been granted, as shown in form 2091 of 25 August 1988, or, as the case may be, rejected. In the absence of any reaction from the Office in due time before the expiry of the existing term on 26 October 1988, the Appellant could assume that this implied the extension to 26 December 1988, i.e. until the 6 January 1989 including the compulsory 10 days' grace.

It follows that, under these circumstances, the issuance of the decision of revocation of the patent in suit was not due to a procedural violation of the Opposition Division, which could reasonably assume that no further submissions would be filed by the Appellant, but to an oversight of the Formalities Section, whereby the Appellant's request has been left unanswered and without due handling.

5. In the Board's judgment, the failure by the Formalities Section to deal properly with the Appellant's request of 17 October 1988 which caused the revocation of the patent in suit, amounts to a substantial procedural violation on its part; the reimbursement of the appeal fee under Rule 67 EPC is thus regarded as equitable.