Invoicing

Sending invoices/credit notes to the EPO

• Invoices/credit notes must be sent to accounts-payable@epo.org 
• No other email addresses should be used, including in cc
• Only one invoice/credit note per email
• PDFs must have a minimum 300 dpi resolution
• No handwriting allowed
• Providing a link to the invoice/credit note is not permitted

Invoices must state the number of the relevant Purchase Order and must be sent via email (PDF only, min. resolution 300 dpi) to:  accounts-payable@epo.org. Exceptionally, if the invoice is not related to a purchase order, please state the FR and/or SPE nr. instead.

All PO numbers have 10 digits. All FR and SPE numbers have 12 digits. Please put a dash prior to the last two digits of the number, as indicated in the box above.

If you do not have a purchase order (PO), funds reservation (FR) or single point of entry (SPE) number, please contact the business unit which sent you the order for the goods/services or your finance contact person to obtain the missing number.

The invoice/credit note must be issued to the following recipient:

No more than one version of the same invoice may be sent, unless specifically requested by the EPO.

The EPO reserves the right to return invoices/credit notes if they do not comply with EU invoicing rules ¹ and with the above-mentioned EPO requirements.

  ¹ Council Directive 2006/112/EC (Art. 217-240) - not applicable for invoices/credit notes related to supplies outside the EU or EPO member states