Invoicing

Sending invoices/credit notes to the EPO

  • Invoices/credit notes must be sent to accounts-payable@epo.org
  • No other email addresses should be used, including in cc
  • Only one invoice/credit note per email
  • PDFs must have a minimum 300 dpi resolution
  • No handwriting allowed
  • Providing a link to the invoice/credit note is not permitted

Under the EPO's purchasing procedures we can only pay supplier invoices/credit notes which contain a valid reference number issued by the EPO ordering department. The types of reference number and their format are shown below.

 Purchase order number (PO): "45xxxxxxxx"

Purchase order (PO) number

"45xxxxxxxx"

Funds reservation (FR) number

"32xxxxxxxx-xx"

SPE number

"10xxxxxxxx-xx"

All PO numbers have 10 digits. All FR and SPE numbers have 12 digits. Please put a dash prior to the last two digits of the number, as indicated in the box above.

If you do not have a purchase order (PO), funds reservation (FR) or single point of entry (SPE) number, please contact the business unit which sent you the order for the goods/services or your finance contact person to obtain the missing number.

If you cannot send us an invoice/credit note as a pdf, please mail it to one of the following addresses:

Germany

The Netherlands

Austria

European Patent Office

Accounts Payable

Postfach 14 06 69

80456 München

Germany

European Patent Office

Accounts Payable

Postbus 5818

2280 HV Rijswijk

The Netherlands

European Patent Office

Accounts Payable

Postfach 90

1031 Wien

Austria

The EPO reserves the right to return invoices/credit notes if they do not comply with EU invoicing rules1 and with the above-mentioned EPO requirements.

  1 Council Directive 2006/112/EC (Art. 217-240) - not applicable for invoices/credit notes related to supplies outside the EU or EPO member states

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