J 0009/99 (General authorisation/DC) 10-10-2003

Status of the appellant

According to the certified extract from the German Commercial Register - HRB ..., Division B of the Local Court [Amtsgericht] Stuttgart - as presented in the appeal proceedings, DC AG took over D AG with effect from 21 December 1998. DC AG is therefore the universal successor in title of the defunct D AG and is the appellant in these appeal proceedings.

Admissibility of the appeal

Based on what is taken to be the original date of the only decision in the Legal Division's file with the assumed date of posting of 28 September 1998, the appeal was not lodged in due time under Rule 78(2) EPC on 23 December 1998. However, the Legal Division file does not contain proof of posting of either this decision or of an amended decision sent, according to the file, with a Legal Division letter of 8 October 1998 to supersede the original decision which it held to be without effect; nor is this amended decision in the file. The Board can therefore only judge whether the appeal was filed on time on the basis of information supplied by the appellant (Rule 78(2), second half-sentence, EPC). The appellant claimed to have received a complete decision dated 15 October 1998, and submitted a copy thereof. Taking 15 October 1998 as the applicable date, the appeal of 23 December 1998 was filed in due time under Article 108, first sentence, and Rule 78(2) EPC and is therefore admissible.

Allowability of the appeal

1.1 The appellant requested that the contested decision be set aside and that the appeal be allowed. It did not explain what it hoped to achieve with the latter request. In the proceedings before the Legal Division, the appellant requested that the general authorisation also be registered in respect of P and the patent attorney Z, and is contesting the Legal Division's decision not to register the general authorisation in respect of these persons in its appeal and reasons for appeal. The Board therefore interprets the appeal request as the appellant's wish that the Board order the Legal Division to register the general authorisation filed in respect of these persons.

1.2 Under Rule 101(2) EPC, parties can file general authorisations appointing persons to represent them in all patent-related matters. Filing a general authorisation simplifies the procedure for parties and representatives involved in numerous proceedings, and for the Office. These representatives then simply quote the registration number of the general authorisation and do not have to bother filing separate authorisations in respect of individual files. The departments processing the individual files then usually only check whether the general authorisation quoted relates to the representative, ie the authorised party, and the represented party, ie the authorising party, in question.

1.3 There is no mention either in Rule 101 EPC or in any other EPC provision of formal registration of general authorisations in the sense of entering them on a list, or an entitlement or obligation on the part of the Office to systematically check, determine or formally rule on the validity of any general authorisations filed, as a requirement for registration. Although the appellant only asserts that the Legal Division took the wrong decision on what it claims to be its right to have the general authorisation registered, the Board must first consider whether the Legal Division was in any position to decide to refuse registration and, in this connection, on the right of representation of those named in the general authorisation.

1.4 Rule 101(2) EPC differs from Article 134 EPC, for example, which states in the first paragraph that representation may only be undertaken by professional representatives on an EPO list, and that any natural person meeting the stated conditions may be entered on this list. Article 134 EPC stipulates that before entering names on the list, the Office must ensure that the requirements have been satisfied. Under Article 20(1) EPC, the Legal Division is responsible for decisions in respect of registration on, and deletion from, the list of professional representatives, and in respect of entries in the European Patent Register. This also applies to decisions on entering associations under the provisions of Rule 92(1)(h) EPC, eg where an applicant or patent proprietor is represented by a representative of an association of representatives. Before a decision is taken in such cases, the Legal Division must carry out a check, and, if the result is negative, establish that no association exists within the meaning of this rule and Rule 101(9) EPC.

1.5 In contrast, the EPC gives the Office no express authority to issue formal decisions on the filing of general authorisations under Rule 101(1) EPC.

However, in point 1 of his notice of 20 December 1984 concerning general authorisations (OJ EPO 1985, 42), the President of the EPO gave the Legal Division responsibility, on the basis of Rules 101(3) and 9(2) EPC, for decisions to register general authorisations. Rule 101(3) EPC entitles the President of the EPO to determine the form and content of a general authorisation, and to publish this information in the Official Journal of the European Patent Office. Rule 9(2) EPC authorises the President to allocate duties inter alia to the Legal Division, further to those responsibilities vested in it under the Convention.

This raises the question of whether the President's authority under Rule 9(2) EPC in conjunction with Rule 101(3) EPC extends to authorising the Legal Division to issue formal decisions in an area where applying the EPC necessarily involves implementing certain administrative measures relating to the processing of general authorisations filed by parties, but where the taking of final decisions is not provided for.

The Board cannot infer a general principle from the EPC that the EPO's authority to take formal decisions on parties' requests is only ever acceptable where this is expressly provided for in the EPC. The Enlarged Board of Appeal's decision G 5/91 (OJ EPO 1992, 617) did not view as unlawful the Office's practice at the time, based on internal instructions, whereby the director of the directorate responsible for an examination or opposition division reviews and takes a decision on an objection to a member of the division on the grounds of suspected partiality. The Enlarged Board's reasoning was that first-instance bodies are of an administrative nature and therefore subject to the President's internal instructions under Article 10(2)(a) EPC (Reasons for the decision, point 4).

This does not, however, give any guidance as to when the EPO is authorised to issue formal final decisions on requests submitted. In view of the binding nature and legal effect of formal decisions, rule-of-law objections could be raised about vesting an administrative body by administrative order with the general authority to issue such decisions when the definitive nature of the decisions leaves the party concerned no way of having the decision re-examined. This does not apply to the Legal Division, however, since its decisions can be appealed under Article 106(1) EPC.

The Board is therefore of the opinion that the President's decision to delegate to the Legal Division the power to decide whether to register general authorisations as per his notice is legally tenable.

This would imply that the Legal Division also has the authority to examine whether the authorised parties are entitled under the EPC to represent the authorising party/parties, as this is the only way that filing general authorisations can, as intended, simplify the process for all concerned. Indeed legal certainty would be prejudiced if representatives in most individual proceedings could quote registered general authorisations but checks had not even been carried out to ensure that they were actually authorised to represent the authorising parties. This does not alter the fact that, in individual cases, the body responsible for the proceedings still has the power to decide whether the representative in those proceedings is entitled to act on behalf of the party he represents.

In a comparable case, the Legal Board of Appeal arrived at a similar conclusion, without, however, commenting on the Legal Division's authority to carry out such an examination. In the unpublished decision J 27/95 of 9 April 1997, the Legal Board of Appeal did not object in this regard to the refusal to register a Spanish lawyer on the Legal Division's list of lawyers authorised to represent clients before the EPO under Article 134(7) EPC. The examination and decision practice of the Legal Division on this point is based on 1.1(c) of the EPO President's decision of 10 March 1989 concerning the responsibilities of the Legal Division (OJ EPO 1989, 177).

2. Nevertheless, the decision under appeal must be set aside because the original applicant, D AG, was not entitled to have the general authorisation registered, for the following reasons. The Legal Division was not authorised to determine with regard to this applicant that the general authorisation issued by M GmbH could not be registered in respect of Messrs P and Z as authorised parties.

2.1 Under Rule 101(2) EPC, parties² can file general authorisations. It is clear from the provision [as worded in German] that not everybody can have a general authorisation registered. This right belongs to the parties. The parties to the legal proceedings for which a general authorisation is issued are the authorising and authorised parties but not third parties, irrespective of the personal or commercial connections they have to the authorised or authorising party. The same applies to the procedure for filing a general authorisation before the EPO. A general authorisation is filed to allow the authorised party to take part in the proceedings on behalf of the authorising party. The wording of Rule 101(2) EPC therefore clearly relates to persons who can go on to be a party in these proceedings. These too are the authorising and authorised parties only, but not third parties, irrespective of any interest they may have in how a party handles the proceedings. Consequently, only the authorising and authorised parties can be regarded as parties to the filing of a general authorisation for the purposes of representation before the EPO within the meaning of Rule 101(2) EPC. A third party is therefore not a party to the filing of a general authorisation within the meaning of Rule 101(2) EPC simply by virtue of having physically filed the authorisation with the EPO.

There is also good reason for this interpretation. The legal acts performed to allow one person to represent another involve not just the authorisation, which relates to the internal relationship between the authorising and authorised parties and is made legally effective by the act of authorising a party; the agreement to accept the written power of attorney issued in respect of the representative must also exist. Only the authorising party and the party authorised in the power of attorney can express such legal consent. Filing a general authorisation with the Office has considerable legal impact for the authorising party as it allows the representative to act on behalf of the authorising party in all proceedings. This is why it is so important in general authorisations that the consent to receive and exercise power of attorney to appear before the EPO exists among the relevant persons, and that the EPO therefore regards the filing of a general authorisation as a clear expression of that wish. This is usually the case when the general authorisation is filed by one of the parties, ie either the authorising or the authorised party. For this reason only parties to the proceedings may file general authorisations. The wording of Rule 101(2) EPC should not therefore be viewed as either accidental or unimportant. On the contrary, it must be understood as meaning that the right to file general authorisations relates specifically to parties named in the power of attorney, and thus involved in later proceedings before the EPO, and that therefore only those parties are entitled to have authorisations registered, assuming the necessary conditions have been met.

2.2 In its reply to the Board's communication, the appellant argued that, as the parent company of the wholly owned authorising party, it also dealt with the authorising party's IP matters. This meant that it had the right to attend to all matters delegated to it by the authorising party and was therefore to be regarded as a party to the process of registering the general authorisation, and as such was entitled to have the general authorisation registered. The Board does not accept this line of reasoning. While the appellant as the parent company of the authorising party may have been entitled to carry out all the tasks delegated by the authorising party in the area of IP, the internal relationship between the appellant and its subsidiary, the authorising party, does not entitle the appellant to appear before the European Patent Office. The fact that a parent company may acquire special substantive-law entitlements and obligations, eg in the areas of civil and cartel law, by virtue of holding a 100% stake in a subsidiary, has no bearing on the appellant's procedural rights before the EPO. In the procedure before the European Patent Office, the procedural rules of the EPC alone govern the parties' rights; consequently, the appellant's rights depend on whether the appellant was entitled to represent the authorising party before the European Patent Office. However, apart from the fact that the appellant in this case is acting in its own name and asserting its own claim to have the general authorisation registered, there is no question but that the appellant is not as such authorised to represent either its subsidiary, the authorising party, or the authorised parties, its two employees, neither of whom was a professional representative. A legal entity cannot as such represent another person before the European Patent Office. The provisions on representation in Article 133(1) und (3) EPC stipulate that a natural or legal person that does not act in its own name (ie acts as a legal person other than through itself) can only act through a professional representative or through one of its employees. The appellant's dispute with the Legal Division concerning the registration of the general authorisation, which forms the basis of the present appeal, hinges on whether its employees may act on behalf of another legal person, ie the authorising party.

2.3 The Legal Division should not therefore have ruled with respect to the appellant as applicant that the conditions for registering the general authorisation had not been met because the representative lacked the right to represent the authorising party. It should instead have sought to get the request made in the name of, or - with due authorisation - on behalf of, one of the parties to the proceedings named in the general authorisation or should otherwise have turned down the application of the appellant for lack of legal capacity.

2.4 It is also quite clear from Article 113(1) EPC that it is not legally acceptable procedural practice, in a decision that is prejudicial to the authorised party and party granting a general authorisation, to find that for a third party - the appellant in this case - a general authorisation cannot be entered without them having any formal involvement in the proceedings.