Updates

1 June 2021 - Expanded service for Mailbox

As of 1 June 2021, users of the Mailbox will be able to receive a wider range of EPO documents electronically. 

The extended service will also cover 61 documents relating to appeal proceedings before the Technical Boards of Appeal and the Legal Board of Appeal (see Notice of the President of the Boards of Appeal dated 13 April 2021 concerning the extension of electronic notification via the EPO Mailbox to appeal proceedings, OJ EPO 2021, A37).    

In order to support notification of summons to oral proceedings, decisions and other communications triggering a time limit, Form 3936 is technically required. If these documents are notified electronically, Form 3936 does not have to be completed and returned. 

April 2021 - Expanded service for Mailbox

As of 1 February 2021, the EPO has extended the group of users that may request registration for notification via the Mailbox to legal practitioners qualified in a contracting state and having their place of business in that state, to the extent that they are entitled in that State to act as a professional representative in patent matters, and to applicants having their residence or principal place of business in an EPC Contracting State, irrespective of whether they are acting under the PCT or the EPC (see OJ EPO 2021, A5).

As of 1 April 2021, users of the Mailbox are able to receive a wider range of EPO communications electronically. 

The extended service will cover 24 further communications throughout procedures.   

In order to support the electronic notification of a decision or a summons to oral proceedings, EPO Forms 2936O and 2042O are on the list of communications which can be received via the electronic mailbox since 1 December 2020. EPO Form 2936O is technically required for correct distribution of decisions and summonses, and it does not have to be completed and returned. EPO Form 2042O serves as a cover sheet for the minutes of oral proceedings.

1 February 2021 - Expanded service for Mailbox

As of 1 February 2021, the EPO is extending the group of users that may request registration for notification via the Mailbox to legal practitioners qualified in a contracting state and having their place of business in that state, to the extent that they are entitled in that State to act as a professional representative in patent matters, and to applicants having their residence or principal place of business in an EPC Contracting State, irrespective of whether they are acting under the PCT or the EPC (see OJ EPO 2021, A5).

As of 1 April 2021, users of the Mailbox will be able to receive an even wider range of EPO communications electronically.

The extended service will also cover 24 further communications throughout procedures.  

In order to support the electronic notification of a decision or a summons to oral proceedings, EPO Forms 2936O and 2042O have additionally been added to the list of communications which can be received via the electronic mailbox. EPO Form 2936O is technically required for correct distribution of decisions and summonses, and it does not have to be completed and returned. EPO Form 2042O serves as a cover sheet for the minutes of oral proceedings.

22 October 2019 - Expanded coverage of Mailbox service

As of 1 November 2019, users of the Mailbox will be able to receive an even wider range of EPO communications electronically.

The extended service will also cover the summons to oral proceedings in examination and further communications in both the examination and opposition procedures.

11 July 2019 - The list of communications that can be received electronically via the Mailbox has been updated

The list of communications that can be received electronically via the Mailbox has been updated.

For technical reasons, the electronic notification service has been temporarily suspended for some of the forms added as of 3 June 2019.

8 April 2019 - Expanded coverage of Mailbox service

As of 3 June 2019, users of the Mailbox will be able to receive a wider range of EPO communications electronically.

As of 3 June 2019, the service will cover:

  • 92% of communications related to search and examination procedures
  • 89% of communications related to PCT procedures
  • 100% of communications related to limitation and revocation procedures
  • 37% of communications related to opposition procedures

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