Release notes: Online Filing 2.0

06 October 2021


  • Email addresses containing minus symbols / hyphens are now supported
  • In the Administration tab, Access rights / permissions, the Remove user button has been moved. To remove a user from an organisation, you now select the user, then Manage rights / permissions and then Remove user
EP 1001:

  • In the Documents tab, Application documents, the View button allowing you to view application documents has been removed. You now select View package to view attached application documents
All forms:

  • File name assigned by system: the filename extension on the user interface is now consistent with the one displayed on the rendered PDF form
  • Working in a time zone other than UTC will not change the filing date you enter

28 September 2021


  • Submissions made in Online Filing 2.0 are no longer shown under System messages in the demo environment
  • You can now delete submissions in any status other than Submitted
  • Address book: Region is now a free-text field
  • Folders that previously contained PCT submissions can now be deleted
All forms:

  • In lists of countries, the value Undefined has been removed
  • File name extensions in the case of attachments: upper-case extensions or extensions with a mix of lower and upper case are now supported
  • Spaces are no longer supported in User's file reference
  • Under name details: Region is now a free-text field

EP 1038:

  • When you import a submission, the field Account holder is now also imported, and is shown on the user interface and as part of the submission package
EP 1200:

  • When you import a submission, you can now select validation fees for that submission
EP 1001 and EP 1200:

  • Priority in EP 1001 and Biological material in EP 1200: the Remove button is available only when a document is attached

  • Handling fee is shown in the PDF overview and as part of the submission package

26 August 2021

EP 1001:

  • Form title shows correctly for French and German as language of proceedings
  • It is no longer possible to attach a sequence listing in PDF format
  • It is not possible to upload both a technical document for the claims and/or abstract (SPECEPO) and a translation of the same technical document (SPECTRANEPO)

EP 1200:

  • It is no longer possible to attach a sequence listing in PDF format
  • It is possible to indicate that a description, translation of claims and/or translation of drawings amended under Article34 PCT are attached
  • It is possible to pay the renewal fee for the 3rd year when it becomes due

All forms:

  • It is possible to delete a draft imported from CMS
  • Spinner added when a document is attached or removed or when data are exported
  • 404error sometimes caused by removing a document no longer occurs
  • Documents attached in templates can be removed
  • Discarded documents are mentioned in the import log
  • Form labels are shown in the language of the interface
  • Attaching more than 10 technical documents no longer causes 404 error
  • Even when fee for further processing (fee code123) is selected, it is now possible to select any other fee too; the amount of the other fee has to be entered manually
  • "Submit EP 1038, PCT-SFD" functionality has been improved
  • Attaching a file with a file name extension in capital letters no longer results in an unexpected error

PCT Demand

  • "PCT/" is no longer added in front of the application number when a draft is saved
  • Preliminary examination fee (fee code 021) is not removed after signature

EP 1038:

  • Filing, search and examination: the fee quantity for a European search (fee code 002) is not changed when ISA is not an EPO member state.
  • It is possible to attach the following third-party documents:
    • "Citations filed by a Third Party"
    • "Non-Patent literature filed by a Third Party"
    • "Patent document filed by a third party"
    • "Observations by Third Parties (Art. 115 EPC)"

PCT forms:

  • System does not show a warning that user reference used in a cancelled draft is not unique, and this user reference can be reused

External portal:

  • Domain names with more than three characters are allowed

22 July 2021

All forms

  • Additional documents: clearing the checkbox Add documents to submission removes the uploaded document
  • Sequence listings in PDF format can no longer be attached
  • Maximum file size allowed is now 300 MB
  • Maximum package size allowed is now 500 MB
  • For submissions in draft status: Draft in the heading next to the form number is now shown in the GUI language

EP 1200

  • For party Natural person, the address for correspondence information is now included in the submission package
  • Fee 033 - Renewal fee for the 3rd year is now available for selection
  • Sequence Listing are part of the submission package

EP 1001

  • Italian patent application or utility model priority numbers are now accepted

23 June 2021

  • EP 1038 Filing, search & examination
    • Amount of the fee for further processing (fee code 123) is calculated automatically, depending on the fee(s) selected
    • Checkbox for Rule 6(4) EPC (The/Each applicant is a natural person or an entity under Rule 6(4) EPC) is not present for applications with date of filing before 01.04.2014
    • Name of represented party is now rendered correctly on the ep1038.pdf
  • EP 1001
    • Import from new online filing (CMS): any admissible non-EPO language selected is now imported
    • Import from new online filing (CMS): any request for re-establishment of rights is now imported
    • The additional filing fee for the 36th and each subsequent page (fee code 501) is displayed when users add specifications in .docx format
  • EP 1001, EP 1200
    • Description of documents uploaded under Additional documents, Other is shown in the interface language selected by the user
    • Documents uploaded under Additional documents, Other are numbered sequentially
  • PCT/RO/101
    • It is now possible to create a template from a draft
  • All forms
    • Tooltip for date fields does not overlap with the date picker
  • All forms, portal
    • The field Organisation now supports 128 characters
    • The timezone applied to all indications of time is Central European Time, regardless of the user's timezone
  • Address book import
    • Update of the error message displayed whenever there is an error associated with an address book import
    • It is now possible to import an address book with up to 5 000 entries
    • All discarded regions are mentioned in the import log
  • Portal, Access rights / permissions
    • All the forms available are now shown by default
    • Users with permission to send can now see the submission package
    • Update of the message displayed when a user is removed

20 May 2021

  • For selected method of payment “Debit from deposit account”, fee 005 (Designation fee - For all contracting States designated for applications filed on/after 01.04.2009) and fee 008 (Additional printing fee for 36th and each subsequent page are available for selection).
  • It is possible to sort by Application number in tab Submission
  • EP1038 Filing/Search/Exam: for method of payment “Automatic debit order”, fee 002/Fee for a European search - Applications filed on/after 01.07.2005) is not any longer shown
  • Mandatory asterisk for field "Registration No. of association of professional representatives" is now present in all forms
  • EP1001: Select checkbox "Request for examination in an admissible non-EPO language (Article 14(4) EPC)" is present after re-opening a draft
  • Address book: if new contact is added to the existing address book they are shown on the GUI
  • EP1001: Fee 006 (Examination fee - For applications filed on/after 01.07.2005), discount is calculated automatically.
  • EP1200, EP1001: for method of payment “Automatic debit order” number of EPO deposit account remains when user returns to draft.
  • EP1038 Filing/Search/Exam: Fees 005, 015, 016 have got maximum values.
  • EP1038: Filing date field is moved to the tab “Fees” and does not becomes available if payment method “automatic debit order” or “not specified” has been selected.

22 April 2021

  • Filter retrieves all types of statuses
  • EP1200, EP1001: for automatic debit order, the deposit account number is present when draft is reopened
  • EP1200: not informing the content of an attached translation of a PCT application results in a severity one error message
  • EP1038 – opposition: document Affidavit is shown once in the dropdown list
  • EP1038 Filing, search and examination: fees are still present when draft is reopened
  • Save as template an imported draft: technical issue resulting in blank tabs is solved
  • EP1200: if EPO is elected office, in document tab, the checkbox “Translation of description amended under Article 34 PCT” is selectable only if “Language of the internal publication” is not French, German or English
  • It is possible to attach more than once the following documents in a same submission:
    • EP1038 Filing, search and examination: acknowledgement of receipt
    • EP1038 Opposition: acknowledgement of receipt, Clean copy of amended claim(s), Clean copy of amended description, Clean copy of amended drawing(s), facts and arguments
  • It is possible to attach the following documents in a form:
    • EP1038 Opposition: amended claims with annotations, amended drawings with annotations, amended description with annotations

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